Job Description
We’re in the middle of an exciting $950 million renovation, and we’re looking for an Accounts Receivable & Procurement Specialist to help keep things running smoothly behind the scenes. Based at a busy and growing airport, this position is perfect for someone who enjoys variety, can juggle multiple tasks with ease, and prefers a workday that’s never quite the same. You’ll be part of a supportive team, playing a key role in both financial operations and procurement processes as we modernize and grow.
POSITION SUMMARY
Takes ownership of the accounts receivable process including invoicing clients and initiating collections. Protects the budget by being an integral part of the purchasing process including deciphering and understanding vendor contracts. Supports accounting department by reconciling monthly general ledger accounts and leveraging technology when problem solving. Reports to the Senior Accounting & Administration Manager.
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ESSENTIAL JOB FUNCTIONS:
Accounts Receivable/General Accounting
• Updates monthly tenant gross receipts reports, airline landing and apron fee reports and airline traffic statistics reports. Accurately invoices clients for monthly activity and reconciles to the general ledger.
• Maintains and analyzes accounts receivable including assessing finance charges and collections.
• Completes various month end reconciliations and journal entries.
• Prepares year-end accrual journal entries, creates year-end audit work papers and assists with the annual audit.
• Assists with monthly financial statement preparation.
Procurement (with Properties & Procurement Manager’s oversight)
• Coordinates the procurement process; understands market conditions that may impact purchasing decisions and negotiates best pricing for products and services to meet the organization’s needs, reviews departmental requisitions to validate general ledger coding and approvals, assigns purchase order numbers; and ensures product delivery schedules are met.
• Prepares new vendor packets including Form 13 and W-9 distribution. Verifies 1099 status.
• Sets-up new vendor accounts in software and maintains vendor master file.
Other
• Maintains a secure workstation, confidentiality and creates backups as needed.
• Performs other duties as assigned and necessary including backup duties related to receptionist area functions.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Working knowledge of procurement or willingness to learn best practices.
• Excellent communication and interpersonal skills.
• Detail oriented and maintains highest level of confidentiality.
• Conveys a pleasant, cheerful, positive and professional image to applicants, employees, Board Members and visitors.
• Team player who collaborates effectively with employees, managers and directors
• Demonstrates initiative and solves problems.
• Works independently, sets priorities, manages time and meets deadlines.
• Easily adapts to a wide variety of work activities and changing environments.
• Experience with or ability to learn JD Edwards Enterprise One software.
EDUCATION AND EXPERIENCE
• Bachelor’s Degree in Accounting, Finance or Business.
• Equivalent combination of education and/or experience.
• A proponent for technological solutions.
• An advanced user of Excel, or has the desire to become one.